About the role This role within the Oakland Foundation is responsible for developing, managing, and supporting the Foundation's engagement with the communities surrounding Oakland's workplaces. This involves creating and implementing a community strategy, overseeing the grant application and assessment process, managing relationships with food dispersal partners, and coordinating the Foundation's ambassadors and champions. The role also focuses on promoting the Foundation's work, building relationships with sponsors and beneficiaries, facilitating employee volunteering, and reporting on the Foundation's impact and activities. Essentially, this individual acts as a key link between the Oakland Foundation, its sponsors, the local community, and the beneficiaries it supports.

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Job Purpose

• To develop and support a recognisable engagement programme for the communities in and around the sponsor workplaces via the Oakland Foundation.
• To co-ordinate the Oakland Foundation application and assessment process; providing grant support, maintaining systems of recording, advising on decision making and facilitating grant giving processes.
• To manage and monitor Oakland’s relationship with food dispersal partners, producing regular feedback reports.
• Manage the Foundation Ambassadors and Foundation Champions to achieve agreed outcomes.

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Key Tasks / Responsibilities

• To develop and support a recognisable engagement programme for the communities in and around the sponsor workplaces via the Oakland Foundation.
• To co-ordinate the Oakland Foundation application and assessment process; providing grant support, maintaining systems of recording, advising on decision making and facilitating grant giving processes.
• To manage and monitor Oakland’s relationship with food dispersal partners, producing regular feedback reports.
• Manage the Foundation Ambassadors and Foundation Champions to achieve agreed outcomes.
• Develop and implement a clear and consistent community strategy for The Oakland Foundation across all sponsor workplaces.
• Create and maintain a compelling marketing presence which encourages suitable beneficiaries to apply for grants.
• Oversee and develop the initial sifting and recommendation processes for grant decisions.
• Propose, monitor and report upon progress in relation to the Oakland Foundation Annual Budget.
• Act as a relationship manager between the Trustees, sponsors and beneficiaries seeking financial assistance.
• Develop on-going relationships with all sponsors to ensure that key information in relation to the Oakland Foundation and charitable giving is communicated and reported upon.
• Actively promote the Oakland Foundation within sponsor workplaces and externally using appropriate forms of communication.
• Work closely with communications/ marketing teams to produce PR and share good news stories relating to the Oakland Foundation.
• Evaluate the positive impact that the Oakland Foundation has upon both the sponsors and beneficiaries receiving grants.
• Engage and build partnerships with those receiving Oakland Foundation support and actively seek opportunities for sponsor employees to volunteer with beneficiaries.
• Capture, record, report and promote all sponsor employee volunteering activity and food dispersal activity.
• Preparing a Trustee monthly board report - detailing figures to include applications, effectiveness of past grants, no. of volunteer hours used, levels of food dispersal/disposal by depot site.
• Create and deliver content for the Oakland Programme to educational establishments.
• Respond to day-to-day enquiries from potential and existing applicants via general email addresses, direct emails and phone calls.
• Provide objective observations, including constructive feedback to rejected applicants when requested.
• Communicate decisions made by Trustees to applicants via email, including any conditions and feedback.
• Represent the Oakland Foundation at various events as required, working alongside sponsors to promote the work of the Foundation.
• Work closely with QA teams at each Oakland site to form and maintain relationships with charities, ensuring the maximum amount of edible food is dispersed.

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Generic Responsibilities

• To participate fully in any Personal Performance and Development process offered and to undertake training and development relevant to your role.
• Completion of weekly logs to record activities and progress.
• To contribute to the development of a respectful and mutually supportive working environment in accordance with our values.
• Support the team to monitor and control the use of resources.
• Build effective working relationships with colleagues.
• To comply with all Oakland policies and procedures, especially your own duty of take care towards your own personal health and safety and that of others who may be affected by your actions at work.
• Maintain employee, organisational and beneficiary confidentiality in line with the Data Protection Act

Financial Responsibilities

• Timely and accurate completion of expense claims for agreement by Trustees.

Other This job description describes the main responsibilities of the post holder. As circumstances change, they may be amended to reflect new requirements of the post, but levels of responsibility and the nature of duties will remain consistent. The post holder will be fully consulted on any significant changes. The job description is not intended to cover in detail all the tasks required of the post. The post-holder will be required to carry out other associated duties necessary to provide an effective service and deliver the key areas of responsibility. These duties will not be unreasonable and will be appropriate to this level of post.

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Skills / Abilities / Knowledge / Experience

• Strong organisational, administration and planning skills, particularly on project work.
• Excellent written, numeracy and communication skills.
• Experience in using Microsoft packages (e.g. Excel, Word, Outlook, Power point and Publisher).
• Genuine interest in community projects and the environment.
• Experience of working to timelines.
• Ability to demonstrate delivery against targets or goals.
• Ability to collate, analyse and interpret data; experience of presenting results and infographics is desirable.
• Prior work experience in a team or people-facing environment.
• Experience of working either within the charity or not-for-profit sector; within schools or children focused community based organisations.

Education / Qualifications / Licence

• Good standard of written/spoken English & Maths.
• Full UK Driving Licence.
• 3 x A Levels A – E
• First degree or similar qualification
• Appropriate vocational qualifications at level 3 or above.

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Job Description

Contractual Arrangements:

Job Title: Warehouse Supervisor – Pick Last revision date: October 2019 Department: Operations Location:  Redditch, Worcestershire Weekly working hours: 40 Contract type: Perm Responsible to: Responsible for:
Our Vision: A Responsible Family Enterprise That Shares Focus on Delivering Sustainable Growth Through Partnerships, Collaboration & Innovation with an Environmental & Social Conscience.	Our Mission: Working Together to Deliver Solutions That Make A Difference

Job Purpose: Managing day to day resources to ensure the completion of all tasks within the chilled warehouse to a high standard of performance. Key Tasks / Responsibilities: Working as part of the Warehouse Supervisory team you will be responsible for;

• Managing the picking process to ensure the correct and timely intake of goods to the warehouse whilst simultaneously driving continuous improvement
• Managing and ensuring consistency to the Company People Management Process
• Assist the chilled warehouse management in conducting briefings, appraisals and on-going performance reviews ensuring clear communication at all times.
• Contribute to the achievement of Company objectives.
• Develop your own leadership & Management skills alongside core competencies & skills.

  Principal Objectives The principal accountabilities of the Warehouse Supervisor role will be subject to the following KPIs (Key Performance Indicators);   Picking

• Picking errors reported as dirty PODs, measured as a % of cases picked.
• Time taken to complete picks.
• Accuracy of picks, measured as a % of stock adjustments against cases picked.
• Pallet utilisation measured as average cases per pallet by retailer.
• Continues improvements actions reflect warehouse layout.

People

• All direct reports will be appraised in accordance with People Management Process
• All direct reports will be provided with a weekly or daily briefing
• All direct reports to be encouraged supported and have the opportunity to contribute improvement suggestions.
• All direct reports set quarterly objectives in line with company People Management Process

Company Objectives

• Management of warehouse practices to encourage the achievement of Company objectives for energy efficiency and recycling.
• Management of resources to contribute to Company objectives for cost reduction.
• Management of warehouse, warehouse practices and housekeeping to reduce expenditure on damages and general repairs.
• Work with colleagues to encourage improved communication within the business.

Resource Management Assist warehouse management team in controlling and monitoring costs in the following areas;

• Overtime
• MHE
• Warehouse maintenance

People/Personal Management

• Build relationships with colleagues throughout the wider business.
• Operate to high moral, personal and professional standards when representing the business.
• Maintain a high degree of personal discipline, time keeping and morale.
• Personal development plans.

  Information Management  

• Ensure that all records are maintained in accordance with Company Policies.
• Communicate regularly with colleagues to ensure that targets and schedules are understood and that key messages are passed on.
• Ensure that any commercially sensitive information is protected at all times.

Generic Responsibilities:

• To participate fully in the Company’s Personal Performance and Development process and to undertake training and development relevant to your job.
• To contribute to the development of a respectful and mutually supportive working environment in accordance with our values.
• Support the team to monitor and control the use of resource in a cost effective manner.
• Encourage team members to develop and learn, ensuring the team are trained in respective areas to enhance the flexibility of the company.
• Build working relationships with colleagues both within the department and throughout the company.
• To comply with all Oakland policies and procedures, especially your own duty of take care towards your own personal health and safety and that of others who may be affected by your actions at work.

  Financial Responsibilities: N/A Other: This job description describes the main responsibilities of the post holder. As circumstances change, they may be amended to reflect new requirements of the post but levels of responsibility and the nature of duties will remain consistent. The post holder will be fully consulted on any significant changes. The job description is not intended to cover in detail all the tasks required of the post.  The post-holder will be required to carry out other associated duties necessary to provide an effective service and deliver the key areas of responsibility. These duties will not be unreasonable and will be appropriate to this level of post. Our Vision: A Responsible Family Enterprise That Shares Focus on Delivering Sustainable Growth Through Partnerships, Collaboration & Innovation with an Environmental & Social Conscience. Our Mission: Working Together to Deliver Solutions That Make A Difference

Person Specification

Job Title Warehouse Supervisor Last Revision Date: October 2019 Education / Qualifications / Licences:

Essential	Desirable	Assessed By
Evidence of sound capability in spoken and written English and Maths.		Application Form / CV

Skills / Abilities / Knowledge / Experience:

Essential	Desirable	Assessed By
Ability to develop and work towards challenging objectives and deadlines. Flexibility of hours/days essential	Demonstrate, through consistent behaviour, the 4 E’s of The Oakland Way	·        CV / Application Form ·        Interview

Behaviour / Attitude:

Essential	Desirable	Assessed By
·          Self-motivated and able to manage own workload and that of others in a busy working environment Good inter-personal skills		Interview

Core Competency Framework: N/A Other: This person specification describes the main requirements of the post holder. As circumstances change, they may be amended to reflect new requirements of the post but levels of responsibility and the nature of duties will remain consistent. The post holder will be fully consulted on any significant changes.

Job Description

Contractual Arrangements:

Job Title:  Yards Man Last revision date: New Department: Operations Location:  Redditch Weekly working hours: 40 Contract type:   Full Responsible to: Site GM Responsible for: Site
Our Vision: A Responsible Family Enterprise That Shares Focus on Delivering Sustainable Growth Through Partnerships, Collaboration & Innovation with an Environmental & Social Conscience.	Our Mission: Working Together to Deliver Solutions That Make A Difference

Job Purpose:

 To ensure the site is up to BRCGS standards at all times and tour ready. To ensure all health and safety aspects around the site are adhered to, ensuring all legal compliances on health and safety of the site are being met aswell as the employees and contractors/visitors on site.

Key Tasks / Responsibilities:

• To enable safe site operations.
• Ensure site compliance is always adhered too, regarding Health and Safety and Food safety!
• Willing to undertake further training to enhance the role.
• Completing all daily and weekly conformance checks on time.
• Signing out of MHE being used on a daily basis.
• Ensuring all yard equipment is topped up and not running low on gas.
• Ensuring materials around yard are always recorded to keep track on numbers and to report any materials running low to the manager to be topped up.
• Completing Daily pallet counts.
• Sweeping around bay areas and clearing away any debris.
• Loading pallets out to collecting customers.
• Completing any ADHOC work set by management.

People/Personal Management  

• Be an active collaborator across all site teams.
• Good listening and understanding skills.
• Ability to work on their own or as a project team.
• Ability to juggle multiple contractors and tasks at once.
• Excellent time management
• Ability to achieve deadlines and produce detailed reports.

• Be the point of reference for anything site specific relating to facilities.

• Always promote site safety and food culture.

Generic Responsibilities:

• To participate fully in the Company’s Personal Performance and Development process and to undertake training and development relevant to your job.
• To contribute to the development of a respectful and mutually supportive working environment in accordance with our values.
• Supporting departments by offloading or loading vehicles which are to be completed off bay.
• Build working relationships with colleagues both within the department and throughout the company.
• To comply with all Oakland policies and procedures, especially your own duty of take care towards your own personal health and safety and that of others who may be affected by your actions at work.
• To support the company in helping to maintain the product, safety, quality, legality and integrity of our food safety culture.

Financial Responsibilities:

• Ensuring the MHE around the yard is running and checked daily to ensure it is working to the best conditions and any repairs or damages are reported to management when they come up.
• Completion of daily pallet counts to ensure the business does not run out and broken pallets are collected in a timely fashion.

Other: This job description describes the main responsibilities of the post holder. As circumstances change, they may be amended to reflect new requirements of the post, but levels of responsibility and the nature of duties will remain consistent. The post holder will be fully consulted on any significant changes. The job description is not intended to cover in detail all the tasks required of the post.  The post-holder will be required to carry out other associated duties necessary to provide an effective service and deliver the key areas of responsibility. These duties will not be unreasonable and will be appropriate to this level of post. Our Vision: A Responsible Family Enterprise That Shares Focus on Delivering Sustainable Growth Through Partnerships, Collaboration & Innovation with an Environmental & Social Conscience. Our Mission: Working Together to Deliver Solutions That Make A Difference

Person Specification

Job Title Last Revision Date: Education / Qualifications / Licences: Skills / Abilities / Knowledge / Experience: Behaviour / Attitude: Core Competency Framework: Other: