Key Account Coordinator (Administration)

Permanent

Bardon

Posted 4 days ago

We are seeking 2 x Key Account Co-Ordinator’s (Administrators) to be the key contact for nominated accounts and their end destinations, managing the coordination of the supply chain and inventory movements throughout the supply chain during operational hours, and responding to client queries regarding stock movements. To ensure excellent communication exists between all parties, anticipate and solve problems, maintain accurate account details & monitor account performance.

Company Overview

Oakland International is a dynamic logistics and supply chain management company that has evolved from a small family business established in 1998 to a recognized leader in the industry. With over 750 employees, we pride ourselves on being a Top 100 Local Employer and one of the Top 1000 Companies to Inspire Britain.

Responsibilities

Be proactive in managing key accounts end-to-end
Build and maintain excellent customer relationships
Provide Performance Reports, incorporating weekly/monthly KPIs and new initiative ideas
Participate in monthly and quarterly reviews to discuss performance, operational brief compliance, and share new idea opportunities
Conduct Root Cause Analysis of recurring issues and, in conjunction with relevant team members, implement corrective actions to prevent reoccurrence, focusing on availability.
Liaise with clients to inform them of any non-compliance to Oakland’s procedures and end destinations
Evaluate PODs weekly and identify possible claims
Coordinate End of Month Stock Checks where applicable, in conjunction with the relevant department head, and report back internally on team performance
Monitor and control the use of resources in a cost-effective manner
Build working relationships with peers and colleagues both within the department and throughout the company
Build an understanding of the logistics team and be their single point of contact
Review daily adjustment reports and ensure investigations take place as required
Maintain records on inbound performance into Oakland
Set up daily issues tracker and produce weekly reports
Pass customer claims to the Customer Services Department to be logged
Prepare weekly/monthly KPI information for customers

Generic Responsibilities:

To participate fully in the Company’s Personal Performance and Development process and to undertake training and development relevant to your job.
·To contribute to the development of a respectful and mutually supportive working environment in accordance with our values.
Support the team to monitor and control the use of resource in a cost effective manner.
Encourage team members to develop and learn, ensuring the team are trained in respective areas to enhance the flexibility of the company.
Build working relationships with colleagues both within the department and throughout the company.
To comply with all Oakland policies and procedures, especially your own duty of take care towards your own personal health and safety and that of others who may be affected by your actions at work.

Skills & Knowledge Requirements

Essential

Analytical skills with strong attention to detail
Confident telephone manner
Confident use of MS Office packages including Excel and Word
Strong organisational skills
Exceptional communication skills (both verbal and written)
Numeracy skills
Excellent interpersonal skills
Previous experience of working in a customer service / Accounts role.

Desirable

Previous experience of working in an Account Co-ordination role in a supply chain environment.

If you are ready to take your career to the next level with a company that values innovation and excellence, we invite you to apply today for the Key Account Co-Ordinator position at Oakland International!

Department: Business Support / Customer Support

Location: Bardon

Weekly working hours: 40 hours (Monday – Friday 06:00 – 15:00, with coverage every other Sunday offset within weekly hours)

Contract type: Permanent

Responsible to: Project Development Director

Job Type: Full-time

Pay: £12.50 per hour

Expected hours: 40 per week

Benefits:

Company pension
Cycle to work scheme
Free flu jabs
Free parking
Health & wellbeing programme
Life insurance
On-site parking
Referral programme

Job Features

Job Category	Office
Department:	Business Support
Weekly working hours:	40
Salary	£12.50
Responsible for:	n/a
Authorised by	KH

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Applicant Privacy Notice (GDPR Compliant)

Data controller: Oakland International Limited
Seafield Lane, Beoley, Redditch. B98 9DB

As part of any recruitment process, the organisation collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does the organisation collect?

The organisation collects a range of information about you. This includes:

your name, address and contact details, including email address and telephone number
details of your qualifications, skills, experience and employment history
information about your current level of remuneration, including benefit entitlements
whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process, and
information about your entitlement to work in the UK.

The organisation may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews, publicly available information or other forms of assessment.

The organisation may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

Why does the organisation process personal data?

The organisation needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

In some cases, the organisation needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

The organisation has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The organisation may also need to process data from job applicants to respond to and defend against legal claims.

The organisation may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. It may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. The organisation processes such information to carry out its obligations and exercise specific rights in relation to employment.

For some roles, the organisation is obliged to seek information about criminal convictions and offences. Where the organisation seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

The organisation will not use your data for any purpose other than the recruitment exercise for which you have applied.

Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area for which you may be considered and IT staff if access to the data is necessary for the performance of their roles.

The organisation will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The organisation will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.

The organisation will not transfer your data outside the European Economic Area.

How does the organisation protect data?

The organisation takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

For how long does the organisation keep data?

If your application for employment is unsuccessful, the organisation will hold your data on file for 6 months after the end of the relevant recruitment process. At the end of that period, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights

As a data subject, you have a number of rights. You can:

access and obtain a copy of your data on request
require the organisation to change incorrect or incomplete data
require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing, and
object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Donna Frost, HR Advisor at the Data Controller office address, or by emailing HR@oakland-international.com
If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application properly or at all.

Automated decision-making

Recruitment processes are not based solely on automated decision-making.